RecruitMail is operated by [Your Company Legal Entity & Address]. Contact: privacy@recruitmail.com.
We act as Data Controller for our own business operations and as Data Processor for recruiter-managed candidate and client data uploaded or generated in the Service.
Recruiters are responsible for lawful basis and notices to candidates and clients.
We process data for:
We do not use candidate/client data for our own marketing.
We only share data with subprocessors such as hosting providers, payment processors, and authorities when legally required. All subprocessors are bound by agreements and SCCs where applicable.
Recruiter account data: Kept while active + 3 years
Candidate/client data (as Processor): Retained until recruiter deletes or up to 6–12 months after role closure
Logs/backups: Deleted within 90 days
Data subjects may request access, correction, deletion, restriction, objection, and portability. For candidate/client data, requests must be directed to the recruiter. RecruitMail supports recruiters in fulfilling these rights.
Contact us at privacy@recruitmail.com or your recruiter directly for candidate/client data.
We apply encryption (in transit and at rest), access control, logging, backups, and staff training to protect your data.
Essential cookies for sessions; analytics cookies only with consent where required.
Transfers outside EEA/UK rely on SCCs or adequacy decisions.
Contact privacy@recruitmail.com for any privacy-related questions or concerns.
You may also complain to your local data protection authority if you believe we have not handled your data properly.